Initial ELPAC Test Administration

See the How to Complete the Initial ELPAC Process quick reference guide for instructions on the process that is started upon a student’s first enrollment in a California public school.

Initial ELPAC Test Materials

Local educational agencies (LEAs) will order testing materials through the Test Operations Management System (TOMS). Orders can be placed during the following ordering windows:

2019–20 Initial ELPAC Test Material Orders

Orders for 2019–20 test materials can be placed during the following ordering windows:

Materials Ordering Windows
Type of test material orderOrdering Window OpensOrdering Window ClosesEarliest Delivery DateLatest Delivery Date
Primary Test Material Order April 8, 2019 May 10, 2019 May 9, 2019 June 3, 2019
Supplemental Test Material Order May 13, 2019 June 12, 2020 June 14, 2019 June 26, 2020

LEAs should place their orders as soon as possible. Once a primary order has been placed, LEAs must wait for the Supplemental Ordering window to order additional test materials. Note: The Supplemental Ordering window is for special test versions and small quantities of additional materials, and should not be used to place an LEA’s primary order.

Supplemental orders can be placed by LEAs online via TOMS or by calling CalTAC at 800-955-2954. This applies to both standard and nonstandard test materials. Orders can be made once a month from June to June and will be delivered 10 business days from the date they are placed.

For the primary test material order, an additional 10 percent of materials is allocated as overage. Orders placed in TOMS will be compared to the LEA’s historical testing counts for the Initial ELPAC Assessment (IA). If the difference for any order is 10 greater than the order for the administration of the previous year, TOMS will display a warning message indicating the quantity may be excessive. However, TOMS will not prevent processing of any orders exceeding the 10 percent threshold.

There will be no charge for Initial ELPAC excessive material orders.

Initial ELPAC Pre-ID Labels

Pre-identification (Pre-ID) labels aren’t available for the Initial ELPAC Assessment, except for the 10 percent of LEAs participating in the Rotating Score Validation Process (RSVP), as determined by the California Department of Education. Participating LEAs do not need to request or order these Pre-ID labels. Those participating in the sampling plan will receive labels to return scorable materials once scores are entered in the Local Scoring Tool (LST).

Local Scoring Tool

Examiners will score the operational assessments locally and use the LST to input raw hand scored results.

  • The LST will be accessible to LEAs via a password-protected secure web site.
  • The LST will be implemented for Initial ELPAC test administration during the entire school year, excluding scheduled system downtimes.
  • Entry of scores will only be allowed for students included in the California Longitudinal Pupil Achievement Data System/TOMS who have an English Language Acquisition Status (ELAS) of “to be determined” (TBD) and where their primary language is a language other than English. This is necessary for student data retrieval and validation.
  • Through the LST, LEAs can enter, save, and print individual Student Score Reports (SSRs).
  • The LST will have the ability to attach a configurable and customizable parent letter in a Microsoft Word template that the user can download and modify to send to parents/guardians.
  • SSRs will be provided in Spanish and English for those students whose primary language is Spanish. All other students will only receive an SSR in English. The CDE is currently working to provide language templates in additional languages for LEAs to use.

Local Scoring Tool

Examiners will score the operational assessments locally and use the LST to input raw hand scored results.

  • The LST will be accessible to LEAs via a password-protected secure web site.
  • The LST will be implemented for Initial ELPAC test administration during the entire school year, excluding scheduled system downtimes.
  • Entry of scores will only be allowed for students included in the California Longitudinal Pupil Achievement Data System/TOMS who have an English Language Acquisition Status (ELAS) of “to be determined” (TBD) and where their primary language is a language other than English. This is necessary for student data retrieval and validation.
  • Through the LST, LEAs can enter, save, and print individual Student Score Reports (SSRs).
  • The LST will have the ability to attach a configurable and customizable parent letter in a Microsoft Word template that the user can download and modify to send to parents/guardians.
  • SSRs will be provided in Spanish and English for those students whose primary language is Spanish. All other students will only receive an SSR in English. The CDE is currently working to provide language templates in additional languages for LEAs to use.

Local Scoring Tool Blank Student Score Sheets

Initial ELPAC 2019–20 Export Student Score Data File Layout

Rotating Score Validation Process

Approximately 10 percent of LEAs in California have been identified by the California Department of Education (CDE) to take part in the RSVP for the Initial ELPAC. These identified LEAs will return their scannable Answer Books to the testing contractor Educational Testing Service (ETS) after local scoring, data entry of scores in the LST and parent notification of the results have been completed. This process will help to produce item statistics for the Initial ELPAC, validate scores, and provide technical assistance for scoring.

The alphabetical lists of LEAs randomly selected to participate in RSVP for the school year 2019–20 is posted on the RSVP web page.