Summative ELPAC Test Administration
Summative ELPAC Test Materials
LEAs will order testing materials through the Test Operations Management System (TOMS). For instructions on how to place a test materials order, view the ELPAC Ordering Instructions Quick Start Guide. Orders can be placed during the following ordering windows:
|Type of test material order||Ordering Window Opens||Ordering Window Closes||Earliest Delivery Date||Latest Delivery Date|
|Round 1 Test Material Order||October 17, 2017||November 17, 2017||January 4, 2018||January 8, 2018|
|Round 2 Test Material Order||November 20, 2017||December 21, 2017||January 9, 2018||January 31, 2018|
|Large Print and Braille Test Material Order||October 17, 2017||December 21, 2017||February 1, 2018||February 1, 2018|
|Supplemental Test Material Order||January 23, 2018||May 15, 2018||February 6, 2018||May 21, 2018|
LEAs can place one order in Round 1 OR one order in Round 2; an order cannot be placed in both rounds. LEAs should place their orders as soon as possible. Ordering materials in Round 1 or Round 2 ensures that materials will be received prior to the test administration window opening on February 1, 2018. Once a primary test materials order has been placed in either Round 1 or Round 2, LEAs must wait for the supplemental ordering window to order additional materials. Note: The supplemental ordering window should be used to order small quantities of additional materials and should not be used to place your LEA’s primary order.
For both Round 1 and Round 2, an additional 5 percent of materials is allocated as overage. Overage is not included when calculating excessive materials. Excessive materials are calculated in a manner similar to how they were calculated for the California English Language Development Test (CELDT). The total number of Test Books and Answer Books that are placed in Round 1 or Round 2 is added to the number ordered during the supplemental ordering window. If less than 90 percent of this number is returned for scoring, excessive materials charges would apply.
Pricing for excessive materials is coming soon.
Summative ELPAC Pre-Identification Labels
Pre-identification (Pre-ID) is the process of electronically identifying students through a barcoded label rather than filling in student demographic information on the Answer Book. For the Summative ELPAC, LEAs have the option of ordering Pre-ID labels through TOMS for all students identified as English learners. When ordering your label, if the information in TOMS is not current, be sure to update the student demographic data in the California Longitudinal Pupil Achievement Data System (CALPADS) and allow 24 to 48 hours for the changes to appear in TOMS. Then place your order for Pre-ID labels during the following ordering windows:
|Type of pre-id order||Ordering Window Opens||Ordering Window Closes||Order Approval Date||Approximate Delivery Date||Label Cost|
|Round 1 Pre-ID Label Order||January 2, 2018||April 9, 2018||January 16, 2018||January 31, 2018||38¢ each|
|February 9, 2018||February 23, 2018|
|March 9, 2018||March 23, 2018|
|April 9, 2018||April 23, 2018|
|Round 2 Late Pre-ID Label Order||April 10, 2018||May 14, 2018||April 30, 2018||May 14, 2018||44¢ each|
|May 14, 2018||May 21, 2018|
These costs are subject to change each year. LEAs can place an order only once in Round 1 and once in Round 2. The Round 2 late Pre-ID order will only include records for students enrolled after the Round 1 order was placed or students whose demographic data has changed. If a Pre-ID order was not placed in Round 1, the Round 2 order will include a full set of labels for all eligible students. There is no setup fee for Pre-ID labels and no additional costs associated, other than the per-label price. For instructions on how to place a Pre-ID order, view the ELPAC TOMS Archived Webcast on the ELPAC Archived Webcasts page or the ELPAC TOMS Pre-ID Labels Instructions Quick Start Guide. Additional information about Pre-ID is available in the ELPAC TOMS Manual on the ELPAC Manuals and Instructions Web page.
LEAs will need to create a purchase order to order Pre-ID labels. Submit your Purchase Order as soon as possible to ELPAC CSC by FAX at 800-541-8455 or email at ELPAC@ets.org. For an approximate amount of your purchase order, view the Pre-ID Labels Report in TOMS. For questions about billing or purchase orders, contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at ELPAC@ets.org.